Housing the Fairbairn Collection

The Fairbairn collection includes over 100 artefacts of various types; clothing, a sword,  hair ornaments made out of human hair, items used for sewing , just to name a few. All of these objects need to be stored in the best possible way.

This slideshow requires JavaScript.

Housing is the process of making protective enclosures for objects to be stored in. By housing an object or group of objects we are creating a micro environment; temperature and humidity become more stable, direct light is deflected, materials are not damaged when handled or when placed on a shelf. Housing can be a box, folder or tray that has been custom made and fitted out to the exact requirements of the object. Inert materials and/or  acid free board are used.

Some of the objects in the Fairbairn collection required conservation treatment before they were housed. For example, the leather had detached from the front of this object but was reattached during treatment.

Some objects required individual housing (for example clothing items, sword and shoes) but the majority of the objects could be housed in groups. These groups were determined by object type and the material it was made of (for example all the coin purses made from similar materials are in a group).

purses

This was done not only for ease of locating a particular object but because different material types can need different storage conditions and some materials can affect other materials if stored together (for example the vapors released from wood can cause metals to corrode).

laying-out-objects

Each object was arranged to fit into a box in such a way so that its weight would be evenly supported and so that it can be retrieved without being damaged or damaging neighboring objects. Then layers of board and/or foam were built up to support the items.

open-box-showing-contet-including-glasses-stamp

Labels were placed to give direction on safely removing the objects from there housing. Labels were also placed on the outside of the boxes to identify what each box holds  as well as the correct way to place each object inside the box.

lables-on-housing

Custom supports were made for some objects. For example the internal support for this hat.

 

Each item in the Fairbairn collection has now been housed and placed carefully into long term storage with the rest of the State Library of Western Australia’s collection.

School Magazines

avon_northam_june_1939_cover_2016-10-26_0936School magazines provide a fascinating glimpse into the past.

What was high school like from 1915 through to the 1950s? What issues interested teenagers? How did they react to current events including two world wars? In what ways did they express themselves differently from today’s teens? What sort of jokes did they find amusing? (Hint: there are many of what we would call “dad jokes”.)

The State Library holds an extensive collection of school magazines from both public and private schools. Most don’t start until after 1954 which, as with newspapers, is our cut-off date for digitising, but we have digitised some early issues from public schools.

 

In the first part of the 19th Century they were generally produced by the students, with minimal input from school staff – and it shows. The quality of individual issues varies widely, depending, most probably, on the level of talent, interest and time invested by the responsible students.

avon_sept_1930_p_11_2016-10-25_1641

Cricket cartoon Northam High School (The Avon) Sept. 1930

These magazines may include named photographs of prefects and staff, sporting teams and academic prize winners. Photographs from early editions tend to be of much higher quality, possibly because they were taken using glass negatives.

pgs-nov-1922

Essay competition. The subject: “A letter from Mr Collins congratulating Elizabeth on her engagement to Mr Darcy”  Phyllis Hand and Jean McIntyre were the prize winners.      Perth Girls’ School Magazine Nov. 1922

You will find poetry and essays, sketches by and of students, amateur cartooning, and many puns, jokes and limericks.

Some issues include ex-student notes with news about the careers, marriages and movements of past students. There is an occasional obituary.

avon_june_1943_ex_students_2016-10-25_1651

Northam High School (The Avon) June 1943

northam-high-school-the-avon-may-1925-twins_meckering_2016-10-24_1750

Does anyone know these twins from Meckering?  Northam High School (The Avon) May 1925

Issues from the war years are particularly interesting and touching. You may also find rolls of honour naming ex-students serving in the forces.

There is also often advertising for local businesses.

 

 

 

 

 

 

 

 

 

This slideshow requires JavaScript.

boronia_dec_1925_girls_a_hockey_team_2016-10-25_1657

Girls’ A Hockey Team Albany High School (Boronia) Dec. 1925

These magazines reflect the attitudes of their tight-knit local community of the time.  Expect to hear the same exhortations to strive for academic, moral and sporting excellence that we hear in schools today – while observing the (in retrospect) somewhat naïve patriotism and call to Empire and the occasional casual racism.

 

This slideshow requires JavaScript.

The following high school magazines for various dates are either available now online or will appear in the coming weeks: Perth Boys’ School MagazinePerth Girls’ School Magazine (later The Magpie); Fremantle Boys’ School; Northam High School (The Avon); Girdlestone High School (Coolibah); Eastern Goldfields Senior High School (The Golden Mile – later Pegasus); Bunbury High School (Kingia); Albany High School (Boronia) and Perth Modern (The Sphinx). None are complete and we would welcome donations of missing volumes to add to our Western Australian collections.

If you would like to browse our digitised high school magazines search the State Library catalogue using the term: SCHOOL MAGAZINES

*Some issues of The Magpie are too tightly bound for digitising so they are currently being disbound. They will then be digitised and rebound. Issues should appear in the catalogue in the near future.

Digital Collecting – Exciting and Challenging times

Dear Reader, this post does not (yet) have a happy ending, but rather it’s a snapshot of some of the challenges we’re facing, and might provide some insight into how we handle content (especially the digital stuff).  I’m also hoping it’ll start you thinking about how you might handle/organise your own personal collections.  If it does, please let me know by adding a comment below.  Now enough from me, and on with the story…

 trolley

Not so long ago we received a trolley full of files from a private organisation.  This is not an unusual scenario, as we often collect from Western Australian organisations, and it is part of the job of our Collection Liaison team to evaluate and respond to offers of content.  The files we received included the usual range of hardcopy content – Annual Reports, promotional publications, internal memos and the like… and a hard drive.

Not being totally sure what was on the hard drive, we thought we’d best take a look.  We used our write blocker (a device to stop any changes happening on the hard drive), and accessed the drive.  Well, we tried to… Challenge 1 was hit – we couldn’t open the drive.  A bit of investigation later, (and with the use of a Mac), the drive was accessed.  Funny to think at this point how used we get to our own ‘standard’ environments. If you are the only person in your family to use a Mac, and your drives are Mac formatted, how are you going to share files with Windows users?

Once we could get to the content, we carefully copied the contents onto a working directory on our storage system.  (Carefully for us means programmatically checking files we were transferring, and re-checking them once copied to ensure the files weren’t corrupted or changed during the transfer process).  At the same time, our program created a list of contents of the drive.  There were a mere 15,000 files.  Challenge 2 started to emerge… fifteen thousand is a big number of files!  How many files would you have on your device(s)?  If you gave them all to someone, would they freak out, or would they know which ones were important?

[Enter some investigation into the content of the files].  Hmmm – looks like most things are well organised – I can see that a couple of directories are labelled by year (‘2014’, ‘2015’, ‘2016’), and there are some additional ‘Project’ folders.  Great!  This is really quite OK.  What’s more (following our guidelines), the donor has provided us with details of each section of the collection – including a (necessarily broad) description of what’s on the drive – that’ll be really helpful when our cataloguers need to describe the contents. Challenge 4 – Identifying the contents, is (at a high level anyway) looking doable.  Oops – hold that thought – there’s a directory of files called ‘Transferred’ – What does that mean? Hmmm…

 

Enough for now – stay tuned to updates on the processing of this collection, and feel free to get in touch.  Comments below, or if you think we may have something that is collectable, start at this web page:http://slwa.wa.gov.au/for/donations

A Sausage Went for a Walk One Day

Can cats fly? 
Can a goat be a superhero?
Can a sausage go for a walk? 

sausage
Peter Kendall, Out of the gate marched breakfast,  reproduced in A Sausage Went for a Walk by Ellisha Majid and Peter Kendall, 1991. Published by Fremantle Press. 

In picture books anything is possible, just as anything is possible in the imagination of a child.  The power of picture books to ignite imagination is highlighted in our current exhibition,  A Sausage Went for a Walk One Day – celebrating Western Australian picture books and 40 fabulous years of Fremantle Press

Beginning with the award winning,  A Sausage Went for a Walk  (1991) by Ellisha Majid and Peter Kendall, the exhibition includes artwork drawn from the State Library Williams collection of illustrations, as well as artwork loaned from illustrators.

Readers of picture books usually only see the finished product in the form of the published book. The process of book making is revealed in this exhibition through sketches, storyboards, colour experiments, text revisions, and published artwork.  The artworks in the exhibition reveal surprising insights into how picture books are brought to life. This post will explore five of these ideas.

1. A work in progress
Illustrations from Palo Morgan’s book Cat Balloon highlight how stories often change during the process of illustration.  A closer look at sketches show cat balloon depicted with arms outstretched, and  wings attached to his back.  In the published illustration below Cat Balloon is shown pursuing his dream to fly by other means.

slwa_b4638614_13
Palo Morgan, To sea in a large silver spoon, reproduced in Cat Balloon by Palo Morgan, 1992. Published by Fremantle Press. State Library of Western Australia collection, PWC/253 

2. From big to small 
Picture books are portable art. They are small enough to be held in little hands. To capture detail of shape and form,  many illustrators choose to work with a larger scale. Moira Court’s, Leaping in single bound for the story My Superhero (written by Chris Owen) is more than four times the size of the published book!

slwa_b3302613_22_master
Moira Court, Leaping in a single bound, reproduced in My Superhero by Chris Owen and Moira Court. Published by Fremantle Press, 2012. State Library of Western Australia collection, PWC/218. 

3. Hints of home 
A picture book can be found and read anywhere in the world, and translated into a variety of different languages and formats.  The picture books featured in A Sausage Went for a Walk One Day have all been published in Western Australia, and embedded within them, are connections to place and the daily lives of their creators.

Street scenes of Fremantle in Sonia Martinez illustrations for The World According to Warren (written by Craig Silvey) might be recognisable to visitors.

pwc_115_martinez
Sonia Martinez, And he was never again distracted whilst on duty, reproduced in The World According to Warren by Craig Silvey and Sonia Martinez. Published by Fremantle Press, 2007. State Library of Western Australia collection, PWC/115

The colours and patterns found in Sally Morgan’s illustration, Beneath the stars we all sleep. are inspired by her close observation of the Western Australian landscape, and the inter-connectedness of humans and the natural environment.

weallsleepcropped
Sally Morgan, Beneath the stars we all sleep, reproduced in We All Sleep by Ezekiel Kwaymullina and Sally Morgan. Published by Fremantle Press, 2016.

4. Universal themes 
Picture books succinctly deal with complex themes and messages with global relevance. These range from cultural diversity, social inclusion, environmental concern, and  the impacts of historical events, particularly war and its aftermath. They communicate about human emotions as varied as joy, to loneliness and grief, and themes of family, friends, belonging, and home. They affirm the importance of the imagination , which has the power to unlock dreams and human potential.

theotherbears

Michael Thompson, But we love their food, reproduced in The Other Bears by Michael Thompson. Published by Fremantle Press, 2010.

 

5. Medium and the message
Illustrators carefully select a style and technique which compliments the words. Some styles are detailed, while other styles are more spontaneous and free flowing. Each technique has a different effect on the viewer.  The repetition of shapes and the geometric style of Kyle Hughes-Odgers, as seen in On a Small Island and Ten Tiny Things, draws attention to details in line, pattern, and shape. In contrast, Brian Simmonds’s realism in Lighthouse Girl and Light Horse Boy provokes an emotional response.

on-a-small-island-jpg

Kyle Hughes-Odgers, So many strange buildings, reproduced in On a Small Island by Kyle Hughes-Odgers. Published by Fremantle Press, 2014.  

A Sausage Went for a Walk One Day is presented by Fremantle Press, the State Library of Western Australia and AWESOME Arts. It was launched as part of the 2016 AWESOME Festival and Fremantle Press 40 Year Anniversary celebrations.  It runs until 31 December 2016. For opening hours go to www.slwa.wa.gov.au

  • Curatorial tours on the art of picture books will be conducted on the following days and times: Monday 17 October 12:00pm – 12:45pm, Friday 11 November 1:00pm – 1:45pm, Wednesday 23 November 12:00pm – 12:45pm. For bookings go to slwa.eventbrite.com.au 
  • Books featured in the exhibition are available to purchase from The Discovery Store at the State Library.

A Crash of Rhinos in Wanneroo

With a flamboyance of flamingos, a murder of crows,  a band of gorillas and a parliament of owls, Patricia Mullins A Crash of Rhinos is a picture book which delights the ears and the eyes. Marvel at the original illustrations and sketches currently on display at the Wanneroo Gallery Library and Cultural Centre.

The energetic illustrations and and clever use of collective nouns in A Crash of Rhinos entertains and amuses readers of all ages.  Patricia Mullins unique illustrative style involves collage and layering of coloured tissue paper, with pen and ink drawings, to build up the action in each of her scenes.

pwc_161_mullins

A band of gorillas, 2010, Patricia Mullins, State Library of Western Australia, PWC161 

The exhibition at Wanneroo Gallery marks the first time the complete collection from the book is displayed outside of the State Library of Western Australia.  Acquired in 2011 for the State Library’s collection, it includes original illustrations, preliminary sketches, story boards, and working notes, which provide a unique insight into Patricia Mullins creative process.

One of Patricia Mullins motivations for writing and illustrating is to share her love of language through her stories.

“I’d love them (children) to learn about language through just discovering words, through making up their own words, through understanding that it’s easy and that it can be fun. It’s not about sitting down and learning ‘this is a collective noun’ – it’s about how to use that language…thinking about what language is.” – Patricia Mullins

pwc_169_mullins

A platter of platypuses, 2010, Patricia Mullins, State Library of Western Australia collection, PWC/169 

Patricia Mullins has authored and illustrated a number of picture books including Hattie and Fox (1986), Crocodile Beat (1988), Dinosaur Encore (1992) and Lightening Jack (2012).  A Crash of Rhinos  published by ABC Books by was awarded the Notable Book (Picture Book of the Year) in the Children’s Book Council of Australia Awards, 2011.

Visitors to the exhibition  are invited to take part in a series of free activities and art workshops.

A Crash of Rhinos is on is on display at Wanneroo Gallery Library and Cultural Centre until 12 October 2016. For opening hours and further information visit: wanneroo.wa.gov.au

Legal Deposit is for you

Legal Deposits Cover Image

Are you a writer, editor, musician or film-maker?

Have you produced your own book, magazine, pamphlet, CD or DVD for the public?

Have you given a copy to the State Library?

If you prepare and issue your own work to the public without the involvement of an established publisher, this is called self-publishing. When you give a copy of your self-published work to the State Library, the public can access it and learn of our history.  The State Library carefully maintains your publication in its original state for many years to come.

You will also meet your legal responsibilities (Legal Deposit Act and Regulations) that apply to self-publishers and commercial publishers. Your publication is protected from unauthorised copying by law (Copyright Act and Regulations), including your music and film.

Western Australians have helped preserve our history by giving to the State Library:

Post your publication to Legal Deposit, State Library of Western Australia, 25 Francis Street, Perth 6000. Or bring it with you to the State Library.  You may also wish to donate a second copy, to help us preserve the first copy.

For more information visit www.slwa.wa.gov.au, email legal.deposit@slwa.wa.gov.au or phone 9427 3348.

Equipment used in the Conservation Lab

There are many valued and interesting pieces of equipment necessary for us to properly treat objects in the lab. Let me introduce you to some of them!

Board cutting machine

Valiani

As the name suggests we use a board cutting machine to cut board. This machine is used daily to cut and crease boxes which are then folded and glued by hand.

We also use the board cutting machine to cut out mats when framing objects, inserts to fit out boxes and backing boards. In fact anything that fits the dimensions of the table and is made of board may be cut using this machine.

In the past boxes, folders and cutting mats were done by hand. It took approximately 40 hours to make 30 boxes. We are now able to cut up to 65 tailor made boxes per day, i.e. each book is measured and a perfect match is produced.  Conservation is currently running a boxing program to house all our Rare Heritage materials. We box as a preventative measure to protect materials. By boxing we are creating a micro environment; temperature and humidity become more stable, direct light is deflected, materials are not damaged when handled or when placed on a shelf.

Boxes                                   Folders                                  Mats

A microscope is a handy piece of equipment to have around when your job is to see what is wrong with an object and to try to stop it from deteriorating further. Using a microscope to examine an object can allow us to see problems that cannot be seen by the naked eye and closely investigate problems in greater detail. Currently this microscope is been used on our photographic panoramas.

Microscope

full shot microscope

A microscope is a handy piece of equipment to have around when your job is to see what is wrong with an object and to try to stop it from deteriorating further. Using a microscope to examine an object can allow us to see problems that cannot be seen by the naked eye and closely investigate problems in greater detail. Currently this microscope is been used on our photographic panoramas.

Item been worked on                         Through the Microscope

Using a microscope in this example has allowed for tears to be correctly aligned; to consolidate flaking gelatine; to accurately repair small losses and assist with the application of a surface gelatine cote over both scratches and tears where necessary.

Suction/Humidification Table

Suction Table                                            Humidification Chamber

The suction table is used for any porous 2-dimensional collection items, usually paper or textile. The perforated surface of the table is equipped with an adjustable suction level to suit  various treatments, for example; localised washing of dirt and/or stains, controlled drying, lining and treatments where it is necessary to monitor humidity or use a liquid solution safely.

The humidification chamber sits on top of the suction table and can be used for mass humidification, humidifying large objects or applying steam as the best option. We often humidify an item preparing  it for flattening.

Did you find this article interesting? Would you like to hear more about the conservation lab or our equipment? Please comment below with any questions, suggestions or feedback below.

Dutch Community Open Day

Clipping1

An afternoon of talks, story sharing, digitisation opportunities, and curatorial tours relating to our current exhibition Dutch Journeys to the Western Edge.

Sunday 7 August 1:00 – 4:30pm
State Library of Western Australia
Free event –bookings required


Talks 1:00 – 2:30pm
Dutch Doings: 400 years of Dutch connections with With WA
State Library Theatre (Ground Floor)
Presenter: Dr Nonja Peters

Visual & Material Interfaces: Dutch artists in WA
State Library Theatre (Ground Floor)
Presenter: Nien Schwarz

In Western Australia how have Dutch explorers, migrant artists and artists of Dutch descent communicated their experiences of this place? Based on my curatorial research and associated publications this talk includes a panorama of visual, material and emotional encounters from ship to shore.

400 Years of Dutch Business in WA
State Library Theatre (Ground Floor)
Presenter: Arnold Stroobach

Dutch Down Under: RNN submariners in WA during WWII
State Library Theatre (Ground Floor)
Presenter: Sally May

Other activities

Being Dutch in WA
1:00pm – 2:30pm
3:30pm – 4:00pm
Exhibition Gallery (Ground Floor)

Share and record your perspectives on being Dutch in Western Australia. Your words will be added to the State Library’s heritage collection to enrich the items donated to the Library by Nonja Peters. The recordings will also be featured in the future online version of the exhibition.

Scanning Station
1:00pm – 4:30pm
Kimberley Room (Ground Floor)

Bring along some of your old family photographs and start building your own digital archive. State Library staff will assist you to scan your photographs, providing you with digital copies for the long term preservation of your images.

Family History stall
3:00pm – 4:30pm
State Library Theatre Foyer (Ground Floor)

Marjorie Bly from the National Archives of Australia will be on hand to help you research your Dutch heritage. She will be able to offer hints and tips on tracing your Dutch family history.

Curator’s Tour
3:00pm – 3:30pm
4:00pm – 4:30pm
Exhibition Gallery (Ground Floor)

Join Nonja Peters as she takes you on a tour of the exhibition: Dutch Journeys to the Western Edge.
DutchJourneysLO

 

 

 

 

 

From Dirk Hartog’s landing at remote Cape Inscription in 1616 to our present migrant connections, Dutch Journeys to the Western Edge draws stories from the collections in the State Library. Whether seeking trade, refuge or opportunity the Dutch, like others to land on our shores, have helped shape Western Australia Dutch Journeys to the Western Edge is on display in the State Library until 25 September 2016. For more information visit our website 

 

Prisoner of war toilet roll diary now online

One of the more unusual items in the State Library’s collection is this diary written by Raymond Stewart on a toilet roll while he was a prisoner of war during World War II. Raymond kindly donated this unique diary to the Library in 1999. It is written in pencil on poor quality paper and is housed in our rare materials security stack at a controlled temperature of 20 degrees +/- 2 degrees with a humidity level of 50% +/- 5%. These stable conditions  help to preserve this fragile item.

Toilet Roll Diary02

Raymond Stewart’s toilet roll diary housed in its special conservation box, ACC 5062A/5

Lieutenant Raymond Stanley Stewart (2/28th Australian Infantry Battalion) enlisted in Northam in 1940 and was captured on 27 July 1942 at Ruin Ridge, El Alamein, Egypt. He was held as a prisoner of war in Europe, firstly by the Italians and later by the Germans, until 1 May 1945. He recorded his experiences in this most unusual diary between 27 July and 12 September 1942, later continuing in two notebooks.

slwa_b4105398_362

Raymond’s prisoner of war card with photograph, ACC 5062A/11

Keeping such a record was a tremendous risk so Raymond kept the diaries hidden in an Australian Red Cross Society gift box.

IMG_5896

The Australian Red Cross Society gift box where Raymond kept his diaries hidden, ACC 5062A/15

The toilet roll diary provides a fascinating insight into the daily life of a prisoner of war. Raymond describes his feelings on being captured:
“I feel miserable, angry, disillusioned and relieved in turn. I think everyone feels the same way. The boys crack jokes to hide their feelings.”

There is confusion about the fate of his comrades:
“Did Jack come through? Where is Smithie? Is it true that Snooks was killed?”

On 5th August 1942, just over a week after his capture, he describes his hunger:
“Already we are all feeling continuously and desperately hungry. Our ration is eaten as follows:- 1/2 tin bully and 1/3 bread for lunch, ditto tea, and coffee and remainder of bread for breakfast. I myself am feeling very weak and have a temporary blackout once during the day on getting up from my bed. This may have been due to bad ventilation as much as anything else. It is an effort to walk around very much as I simply haven’t the energy.

Just through the fence they are dumping hundreds of cases of lemons. We are so hungry we beg for them from the guards, and eat them raw peel and all. However they don’t give much away and even then I think it is only for the amusement they get from seeing us scramble for them.”

This diary formed part of the National Treasures from Australia’s Great Libraries exhibition which toured capital cities around the country from 2005 to 2007. Now the Raymond Stanley Stewart diaries have been made available for anyone to read online. In some places they are difficult to decipher but a transcript has also been placed online.

As you can imagine, digitising a toilet roll presented some challenges. The diary is extremely delicate and fragile; of course the paper is biodegradable and was never intended to last. Our reformatting staff  say that this is the most challenging item they have ever digitised; the toilet roll diary alone took over twenty hours to complete. It was photographed using a Hasselblad camera which has extremely accurate colour fidelity and the ability to retain exceptional quality of detail. The images shown here illustrate some of the processes involved in bringing this item to you.

IMG_5900

The toilet roll diary held in place with glass weights

Toilet Roll Being Shot017

Our Senior Conservator unwinding the toilet roll during filming

IMG_5884

Carefully rewinding the diary after filming

IMG_5914

Returning the diary to its box

Toilet Roll Being Shot035

Checking the quality of the digitised image

It is wonderful that Raymond Stewart realised the historical significance of his diary and had the forethought to donate it to the State Library so it could be preserved for the future. What other treasures could be hidden in wardrobes or attics in private homes around the state?

If you are interested in finding out more about donating to the Library please visit our Donations page.

Digital Preservation vs Storage: Why is digital preservation different to digital storage?

Digital preservation is about maintaining access to digital files over (long periods of) time, whereas digital storage is about keeping the digital items themselves.

Though digital preservation includes storage of digital items (keeping the 1s and 0s that make up digital files) safe and sound, there is more than to it than that.

In the same way that we look after our hardcopy heritage items, we need to keep the 1s and 0s of digital heritage items in the best conditions.  Following (IT) industry standard, we back up our files in multiple physical locations, on different media, and make regular backups of our content.  Doing this minimises the risk of any issues occurring (e.g. a physical disaster like a fire), and ensuring copies of our data are on different media helps protect against issues related to specific hardware (e.g. a bad batch of discs, or a certain type of backup tape becoming obsolete).

512px-Floppy_Disk_Drives_8_5_3

Floppy disc drives – examples of obsolete hardware

For digital preservation purposes, when we receive a digital file, we take note of how it came to us.  We look at what type of content it is (a text file, an image, a sound recording), as well as what file type it is (.doc, .jpeg, .mp3), and what type of software is needed to open or view the file.  These pieces of information help us to know what to do with the file, and also what type of risks this file may be exposed to.

File types can be considered at risk because of a number of reasons – the company that created the file type may abandon support of the program needed to open the file, or upgrades to software may result in older files becoming inaccessible.  In DigitalLand, it’s very likely that certain files are only supported on certain computer operating systems, and sometimes those operating systems are hard to come by (Windows version 3.1 anyone?).

When we receive files, we keep an exact copy of what we have received, as well as making a copy of the file in an open format (i.e. a format that can be used by anyone).  We also create versions of the file (derivatives) for delivery over the web.  Luckily for us, most of this processing happens automatically, so it’s not a matter of a person opening a file and saving lots of different versions of that file, which frees us up to collect even more files!

Even once we have made the different copies, and are confident that our backups are secure, our job is not yet over; as we need to stay tuned for changes that may mean that we need to migrate our files into new(er) formats, so we can continue to offer access to the files using current technology.  We are regularly are seeing new file types emerge (e.g. 360 degree video), and are seeing many more digital files coming to us, as more and more people turn to digital methods to capture and re-tell their stories.

In terms of storage, to protect your own digital files, here are some steps you can take;

  • Make sure you know where your files are (many of us have files in different places – e.g. some files on a laptop, some on a mobile phone and others on an external hard disc)
  • Consolidate and make more than one copy of the files – copy all your files to one location, then make backups from that place to other media. Many people now have access to online (web) storage, as well as traditional media such as discs.
  • Ensure you have the environment (software/hardware) that you need to open the file, and that you have all the peripherals you need (do you know where that cable or power supply you need to connect that hard drive is?). Where you need special software to open the file, and that software is ageing, can you save it to a modern format?
  • Migrate the content to new media regularly – every couple of years, replace the media you are using to back up your digital files. Though media is generally stable for a few years, the risk to losing data off this media increases with every year that passes

SAN

The storage array at the State Library